PRESIDENTS

All Presidents should be familiar with the content of the PTCO Handbook, which contains helpful information on how to run your PTCO.

Timeline and Checklist of Required Actions for Presidents:

Summer

  • Review Signatures required on Bank authorizations and update with new board as needed

  • Review year-end Treasurer’s reports/year-end bank balances

  • Set up Financial Review to be done by Review Committee with checklist forwarded to Parents’ Council once completed

  • Review Cash/Credit Card/Check Handling Policy to see if any changes need to be made

  • Review Bylaws to see if any changes need to be made.Review Budget for anticipated revenue and expenses for the next year

  • Review Grant awarding policy for any changes that need to be made.

  • Download Parents’ Council Annual Affiliation Letter from website, update, sign and send to Parents’ Council with a copy of your approved budget for the new year

 

Fall 

 

  • Review Parents' Council Important Deadlines

  • Attend Back to School (August) Leadership Workshop (bring any board members!)

  • Treasurers should attend Treasurer’s/ Tax workshop (Presidents are invited as well)

  • Tax return is to be completed and mailed no later than November 15 (remind Treasurer to send a copy to Parents’ Council)

  • Annual Report (due to the Colorado Secretary of State’s office for Charitable Organizations) should be filed by Treasurers by November 15th

Winter 

  • Ask your Treasurer if they need any help completing the annual zero sales tax return

 

Spring

  • Provide Parents’ Council with your school's generic PTCO email addresses

  • Send a list of your new Executive Board names, phone numbers and email addresses to Parents' Council for the next year

  • Attend the Spring Leadership Workshop (if you did not attend the Fall workshop)

  • Sign up new treasurers on your board for the Spring Treasurer’s Workshop

  • Assist treasurer with developing next year’s proposed budget

  • Approve budget for the next school year